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askUMA

Optimising Space For Efficiency & Sustainability



askUMA is your all-in-one platform, providing everything from room and desk booking to API-driven smart building integrations.

Transform your workspace with askUMA's innovative management platform. Seamlessly blend hybrid work and discover up to 35% in cost savings.

Meet askUMA

the all-in-one solution for efficient Buildings

A POWERFUL EASY-TO-USE PLATFORM.

Our innovative tools and features empower individuals and teams to collaborate effectively, regardless of their physical location.

Whether you're working from the office, home, or anywhere else, our platform ensures you can stay connected, productive, and engaged.

askUMA Has It All

From API integrations to powerful analytics

askUMA is your all-in-one platform, providing everything from room and desk booking to API-driven smart building integrations.

Not only do we streamline your workspace, but we also offer the potential to save you up to 30% on real estate costs.

Experience the future of efficient, cost-effective workplace management with askUMA.

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Hybrid Work Software

Establish an energetic and effective hybrid workplace
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Manage Spaces

Improved space management leads to better workplaces
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Workspace Automation

Streamline hybrid work using AI-powered workplace automation
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Room Scheduling

Eliminating the need for repetitive coordination or prolonged communication.

Making in-person connections simpler. Reserve conference rooms, check availability, and secure spaces on-the-fly. Streamlined coordination for increased collaboration.

Reserve the ideal room with the necessary resources precisely when you need it.

View your room choices via the askUMA dashboard on your mobile device or office tablet. Optimise booking decisions by considering available resources, empowering teams for more effective collaboration.

Explore your office space in 2D/3D - Familiarise yourself with an office you haven't yet visited


INTEGRATE WITH YOUR FAVOURITE WORKPLACE TOOLS


Connect your workplace calendar and video calling tools to enable a seamless meeting booking experience.

  • Sync your bookings with Outlook or Google Calendar
  • Add in your Microsoft Teams, Webex, Zoom or Google Meet dial in instructions
  • Utilise our smart room scheduler to understand your team’s availability at a glance

   

Desk Booking

Reserve your workspace and strategise for the upcoming workweek

Individuals visit the workplace to foster connections, engage in collaborative efforts, and engage in meaningful conversations. Teams require a convenient method for reserving workstations and organising their weekly activities.

Utilise askUMA Visions' interactive map on either web or mobile applications to make desk reservations.

Specific users, when reserving desks, have the capability to make bookings on behalf of either another individual or an entire team. Additionally, they can choose between reserving desks for the entire day or specifying either the morning (AM) or afternoon (PM).

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See who's in office

Locate a team member and monitor in real-time whether the employee is present at their desk.

Through our IoT integrations, sensors positioned beneath desks can detect motion and provide real-time feedback on user presence. This functionality also permits the release of desks in cases where bookings go unused
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Reporting & utilisation

Gain valuable insights into employee attendance patterns, helping you understand who is coming into the office and when.

askUMA Vision provides comprehensive insights and data analysis capabilities to help you effectively manage your workspace. You can easily monitor both real-time and future occupancy levels, allowing you to make informed decisions about space allocation. We offer detailed utilisation data, allowing you to track desk usage at various levels, whether it's on a specific floor, within a building, or across your entire company.
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Integrations

askUMA is an open-platform and we integrate with both enterprise software and workplace hardware.

By seamlessly connecting to your workplace calendar, business chat services and video collaboration tools askUMA can deliver powerful user applications and data driven insight.
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Visitor Management

Greet guests with assurance

Your workforce is not the sole group returning to the workplace. Equip your teams to greet guests with confidence using reliable visitor management solutions.

Efficiently register guests, automate the check-in process, and notify team members upon visitor arrival to provide outstanding office guest experiences.

View your room choices via the askUMA dashboard on your mobile device or office tablet. Optimise booking decisions by considering available resources, empowering teams for more effective collaboration

Explore your office space in 2D/3D - Familiarise yourself with an office you haven't yet visited.

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FLOOR PLANS

TAILORED OFFICE MAPS FOR SIMPLIFIED WAYFINDING SO YOU CAN FIND A TEAM MEMBER IN JUST A FEW CLICKS

We transform your floor plans into expertly crafted 2D and 3D environments, providing users with the capability to not only reserve resources directly from the map but also navigate within the office. This offers first-time visitors a valuable advantage in locating meeting areas or workstations.
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ELEVATE YOUR GUEST EXPERIENCE

From the initial invitation to your office, to checking in, allow guests to feel welcome in your office.

Set up email notifications for visitors and hosts. Automate notifications to hosts when visitors arrive on site. Inform hosts when visitors leave the building. All in your own branding.
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DECISIVE & STRATEGIC CHOICES

GAIN ACCESS TO THE NECESSARY INFORMATION TO ENHANCE YOUR BUSINESS DECISION-MAKING.

Recognise patterns: Identify trends in your employees' office space utilisation to efficiently allocate space and strategies for the future. Receive tailored insights: Enhance productivity and well-being through data-backed recommendations personalised to your specific office usage. Delve into office travel data: Gain a comprehensive understanding of usage rates within all buildings, floors, desks, and spaces to attain a clearer perspective on office utility
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Space Analytics

UTILISE DATA TO SHAPE YOUR APPROACH WITHIN THE WORKPLACE.

Access insights that facilitate successful hybrid work. Optimize your workplace using data that enhances engagement.

Obtain valuable insights that bolster effective hybrid work arrangements. Tailor your workplace to enhance productivity by leveraging data that enhances engagement.


OCCUPANCY MONITORING


At askUMA, we offer a range of occupancy monitoring solutions to help you understand how spaces in your building are utilised. From in-room people counting using video devices to people count sensors, we have options to suit your needs.

Our solutions use time-of-flight (ToF) sensors and CCTV to track occupancy levels accurately. We can even map heat zones based on dwell time, optimising space usage.


With our occupancy monitoring solutions, you can:

• Gain real-time insights into occupancy levels.

• Optimise space allocation based on actual occupancy data

• Improve energy efficiency by adjusting HVAC and lighting based on occupancy patterns.

• Enhance occupant experience and comfort by identifying crowded or underutilised areas.

Environmental, Social, & Governance

We monitor and report on critical environmental data.

We are committed to delivering sustainable solutions for your building needs.

By monitoring data such as energy usage, space arrangement, and more to help you understand your building's environmental impact.

By transforming this data into actionable insights, we empower you to make informed decisions that can lead to significant savings on your electricity bills. Moreover, these insights guide you on your journey towards achieving net-zero emissions, aligning your business with global sustainability goals. Join us in making a positive impact on our planet.

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Energy Monitoring

With askUMA, we offer advanced energy monitoring solutions through IoT sensors. Using our technology, you can track and monitor your energy usage in real-time. Our system allows you to map this energy data to other relevant metrics within your organisation, providing valuable insights and opportunities for cost savings. Through our energy monitoring solutions, you can identify areas of inefficiency and implement targeted strategies to optimise energy consumption. Doing so can achieve significant cost savings of up to 35%. askUMA's tailored IoT solutions ensure you have the tools and resources to enhance energy efficiency and drive building sustainability.
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Air Quality Monitoring

askUMA also offers comprehensive air quality monitoring solutions through our IoT sensors. Our technology allows you to monitor key air quality indicators such as CO2 levels, VOCs, TVOCs, and PM2.5 particles. By integrating this data into our Vision platform, we can provide valuable insights into how different areas of your spaces perform. Monitoring air quality is crucial for ensuring occupant health and well-being. With our solutions, you can identify areas with poor air quality and take proactive measures to improve it. By optimising air quality, you can enhance employee well-being, productivity, and overall comfort.
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Sound Levels Monitoring

At askUMA, we also provide comprehensive sound-level monitoring solutions through our IoT sensors. Our technology allows you to monitor your spaces' ambient noise and sound levels. By integrating this data into our analytics platform, you can gain valuable insights into the impact of sound levels on productivity and identify areas where adjustments can be made. Monitoring sound levels is essential for creating a conducive environment for work and productivity. With our solutions, you can understand how changes in proper levels can affect employee focus, concentration, and overall well-being. You can optimise the acoustic environment and create a more productive and comfortable workspace by making informed adjustments.
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Click the whitepaper links below for a deeper read:

  

ANALYTICS PRO

Enhanced AI Reporting

Analytics Pro is UMA’s advanced analytics solution, designed to deliver powerful insights into workspace usage, sustainability performance, and operational efficiency. Built on UMA Vision, this premium layer enhances your ability to understand, visualise, and act on your data.

• Advanced Utilisation Analytics
• Integrated ESG Metrics
• Custom Visualisations
• Role-Based Access Control
• Intuitive Interface

Take Workplace Intelligence to the Next Level with Custom Analytics


Move beyond guesswork - build your own analytics dashboards, uncover deeper insights, and optimise your workplace with data-driven decisions.


  • Customise Your Insights – Create tailored dashboards to visualise the data that matters most.
  • Optimise Workplace Utilisation – Identify trends in desk and space usage to improve efficiency.
  • Enhance Workforce Engagement – Use real-time data to streamline processes and create a more connected office experience.



AI-Powered Analytics for Smarter Workplace Decisions

Analytics Pro doesn’t just show you data—it helps interpret it. Using UMA’s AI-backed logic, the system offers suggestions on how to optimise your space, reduce energy usage, and improve employee experience.

  • AI-Powered Forecasting – Predict future occupancy trends and optimise space usage with intelligent data analysis.
  • Instant Deeper Insights – Select any chart to uncover additional context and AI-driven recommendations.
  • Customisable Dashboards – Build tailored dashboards that highlight key metrics relevant to your business.
  • Automated Reporting – Set up and schedule reports effortlessly, keeping your team informed with real-time insights.
  • Seamless Data Access – Retrieve historical data with ease, ensuring long-term visibility into workplace trends.



Empower Your Decisions with Expert Guidance & Insights


Get the most out of Analytics Pro with expert support, initial training, and a comprehensive Knowledge Base to help you build and customise your analytics dashboard.

  • Expert Setup & Training – Our team is here to guide you through the setup process and ensure your dashboard is tailored to your needs.
  • Comprehensive Knowledge Base – Access step-by-step guides, how-to articles, and best practices for maximising your analytics.
  • Ongoing Support – Whether you need help refining your dashboards or interpreting data, we’re here to assist at every step.